This Site Director is responsible for the overall administration of developmentally appropriate early learning programs including compliance with all applicable licensing and funding regulations (Federal, State, City and State Pre-K); and contributes and adheres to the development of agency and Early Education & Care plans and goals, as well as establishing relationships with community health and welfare services. The Site Director provides oversight and support of ExceleRate Illinois™, National Accreditation and acting as DCFS “Director on Record” for all child care programs on site.
Be a part of our mission.
The mission of the YMCA of Metro Chicago is to develop strong children, families and communities across Metropolitan Chicago through academic readiness, character development, violence prevention, fitness and healthy living. We rely on the expertise, passion, commitment and energy of our teachers and other team members to help us achieve our mission one child, one family, and one team member at a time.
Our early learning programs create a child-centered environment that promotes learning, character development, healthy living and positive, nurturing relationships. With a commitment to meeting accreditation standards and extensive training and development in research-based practices, you’ll also learn and grow and positively impact our children, families and communities.
Scope of Responsibilities:
Implements programming in accordance with the YMCA mission and the Illinois Department of Human Services requirements by performing the following duties:
- Monitors and supports the implementation of program practices in accordance with city and state licensing requirements, NAEYC accreditation and ExceleRate Illinois™. Supports staff in preparing for these visits.
- Maintains compliance with local, state, and federal funding agencies.
- Plans and conducts parent and staff meetings to adhere to YMCA and contract requirements.
- Conducts tours of the facility for potential families; manages enrollment and waiting lists.
- Supports implementation of the Creative Curriculum System as the essential curriculum. Designs meetings and professional development experiences as needed to support this process.
- Supports the Learning and Evaluation team to train, manage and evaluate staff in accordance with NAEYC, IDHS, ExceleRate Illinois™ and YMCA policies.
- Assists in grant applications and grant reporting as needed.
- Assists in the development of plans for ongoing growth and improved quality of services to children and families.
- Monitors and makes staffing adjustments, as necessary, to ensure that ratios are in compliance for the age groups served.
- Ensures that all programs are distributing newsletters, holding conferences and organizing family events. Promotes the staff in keeping portfolios on each child and developing documentation panels in the program.
- Will respect confidentiality of each child participating in the program.
- Ensures high quality programming by providing a safe, interactive and engaging environment that assures the well-being of children.
- Monitors safety and cleanliness of program facility/areas and outdoor play areas.
- Displays the highest ethical and professional behavior and standards (including the NAEYC Code of Ethics) when working with students, parents, personnel and other agencies associated with the program.
- Is responsible for recruiting and enrolling children in programs per contract requirements.
- Maintains staff files in compliance with the IDCFS licensing standards.
- Maintains children's files in compliance with the IDCFS licensing standards, and maintaining IDCFS rules and regulations in all areas of the child care center.
- Maintains and communicates YMCA policies and procedures with the staff, children and families.
- Honors and respects families by implementing culturally responsive practices.
- Completes daily, weekly and monthly program reports in a timely manner.
- Confers with parents regarding facility activities, policies, and enrollment procedures by maintaining either written or verbal communication with parents as needed.
- Wears YMCA uniform and arrives at the program on time and ready to work.
- Assists in recruitment, recommends for hire, supervises, and coaches staff of varied levels of education and experience to ensure program quality and positive outcomes for children and families.
- Conducts monthly classroom observations (at a minimum) and reviews 20% of center files for each program component.
- Conducts annual evaluations with employees and encourages annual goal development and growth of all staff.
- Ensures that staff are establishing a safe, nurturing, supportive, and positive classroom climate that includes the following elements:
- incorporates a strengths-based approach to developing positive relationships.
- instills motivation, promotes collaboration, and supports well-being of others.
- has clear/consistent classroom routines, transitions, and lesson activities.
- implements developmentally appropriate instructional strategies.
- supports a learning environment around inquiry and play based experiences.
- utilizes effective, age appropriate classroom management practices that promote responsibility.
- embeds the experiential learning approach within all learning experiences.
- Confers with teaching staff regarding children's learning and development. Encourages and supports teaching staff to utilize children’s evaluation data when planning learning experiences.
- Encourages the input of the family into the goals of children using portfolios and assessment materials.
- Assists the onboarding team with new hire orientation of all staff, including training of Creative Curriculum, NAEYC, ExceleRate Illinois™, Ethics, Mandated Reporting, Emergency Preparedness, First Aid/ CPR, etc.
- Provides input, as requested to program budget. Assists in management of program revenue and expenditures; prepares billing and reconciliations.
- Facilitates payroll management and scheduling for the child care programs.
- Manages inventory of program, office and other operational supplies.. Requests purchases and collaborates with staff for instructional materials and teaching aids such as books, toys and materials designed to stimulate learning.
- Assists in grant applications and grant reporting as needed.
- Builds and manages effective relationships with internal and external partners – attends meetings, functions, and required events. Also provides tours to stakeholders and other guests as requested.
- Participates in professional learning communities with staff to improve program practice.
- Plays an active role in promoting all YMCA offerings, programs and services.
- Other duties as assigned.
Supports the YMCA’s commitment to child abuse prevention by:
- Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
- Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
- Reporting any suspicious behavior and violation of policy and procedures to your supervisor
- Completing all child abuse prevention training as required
Minimum and Preferred Qualifications
- Bachelor’s Degree or higher in Early Childhood Education, Child Development, Education, Recreation or a related field with a minimum of 24 semester hours related to early childhood education or child development and 9 semester hours in administration, leadership or management
- Minimum of 3 - 5 years in an early learning setting with 3 - 5 years direct supervisory experience
- Experience required in the operation of a child development center, day care center, nursery school, or kindergarten
- Preferred candidates will have an Illinois Director Credential (unless holds another NAEYC recognized Director Credential), CLASS Certification and/or Illinois ECE or Infant Toddler Level V or higher credential, or will be willing to pursue these within two years of hire
- Experience leading, motivating and supporting a diverse, high-performing team including identifying, selecting, onboarding, developing and evaluating team members and facilitating change.
- Demonstrated interpersonal skills with the ability to effectively build and maintain relationships with families, staff and other stakeholders and constituents and act as a role model to others.
- Ability to organize and prioritize multiple, competing priorities to maximize personal and team effectiveness.
- Continuous learner who leverages opportunities for learning and applies new knowledge and skills.
- Proficient verbal and written communication skills, including the ability to clearly and concisely present ideas and concepts and tailor communication to multiple, non-technical audiences including team, families, and other constituents.
- Commitment to, and a passion for, the YMCA of Metro Chicago’s mission
- Intermediate proficiency in Microsoft Office (Word, Excel) and email; ability to learn and adapt to new technology
- Demonstrates evidence of YMCA Team Leader competencies in previous experience or practice
- Meets physical qualifications required as outlined in job description. The YMCA will provide reasonable accommodations for persons with disabilities