YMCA of Metropolitan Chicago

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Training Compliance Specialist

Training Compliance Specialist

Job ID 
2017-10452
Center 
Y Center
Posted Date 
10/17/2017
Address 
1030 W Van Buren
# Positions 
1
City 
Chicago
Category 
Administration
State 
IL
Type 
Regular
Hours per Week 
40+
Variable Schedule 
variable schedule

More information about this job

Responsibilities & Requirements

Be Part of Our Mission


The mission of the YMCA of Metro Chicago is to develop strong children, families and communities across Metropolitan Chicago through academic readiness, character development, violence prevention, fitness and healthy living. Our network of 23 membership centers, five camps, early learning,  school-aged and other programs at 100+ sites in the city and suburbs provides everyone with a safe place to learn, play and grow. In this role, you'll be an integral part of ensuring the YMCA continues to be a leader in making our city a world-class place to live and raise a family. So you're not just impacting a bottom line, you're impacting people and communities all over Chicagoland.

 

Job Summary

The Training Compliance Specialist is a key role responsible for administration of CPR/First Aid/AED and Aquatics-specific safety training to ensure that the Association meets safety and compliance goals. This includes overall accountability for assisting with training scheduling, registration, roster management, certification documentation and tracking, and compliance reporting in conjunction with Operations, Human Resources/Training and Leadership Development, Risk Management and other stakeholders.

 

Scope of Responsibilities

  • Creates and maintains an Association schedule of CPR/First Aid and Aquatics-related training to ensure that there are adequate training sessions regionally to meet demand and that training sessions are added to the Y’s Learning Management System (LMS) and Association Training Calendar.
  • Assists with class roster generation and tracks and follows up on receipt of signed attendance rosters from field trainers. Updates employee records with attendance, certification documentation, expiration dates and completion status as required. Maintains confidentiality of employee records as necessary.  
  • Assigns content-specific compliance/safety training to new and existing employees based on job role(s). Tracks and reports on completion of safety training as required by Association. Audits certification completion and expiration and notifies supervisors, leaders and others of non-compliance.
  • Assists employees, supervisors and field trainers with questions about CPR/First Aid and Aquatics-specifics training.
  • Maintains and updates the database of qualified trainers and equipment/supplies. Ensures locations/trainers have the supplies and equipment necessary to conduct training.
  • Tracks course and trainer evaluation data and prepares reports in order to identify relevant trends
  • Maintains an inventory of CPR equipment and supplies and works with YMCA locations to ensure that equipment and supplies are maintained and replaced as needed.

Child Abuse Prevention

  • Supports the YMCA’s commitment to child abuse prevention by:
    • Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
    • Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
    • Reporting any suspicious behavior and violation of policy and procedures to your supervisor
    • Completing all child abuse prevention training as required

Commitment to Inclusion

Supports the YMCA’s commitment to inclusion of all members as required by Title III of the Americans with Disabilities Act.  Job responsibilities may include implementing program modifications for persons with cognitive, behavioral or physical disabilities, including but not limited to the injection of medical glucagon to members with Type 1 diabetes in emergency situations.

 

Minimum and Preferred Qualifications

 

  • Bachelor’s degree or higher in related field and/or equivalent experience
  • One or more years of prior experience in training administration/coordination or as a trainer/facilitator supporting field operations
  • Demonstrated ability to coordinate complex training requirements and do certification tracking using multiple systems; Proven ability to maintain accurate, detailed records for a large (3500+), dynamic employee population
  • Customer-focused with the ability to communicate effectively, both verbally and in writing, with internal clients and stakeholders
  • Demonstrated ability to take ownership and accountability for results and follow-through on tasks, projects and issues independently
  • Intermediate proficiency in MS Office (Word, Excel); experience with HRIS/LMS or related systems with the ability to learn and adapt to new technology used by the YMCA is essential
  • Ability to be certified as a trainer in CPR/First Aid/AED and conduct high-quality training sessions; current certification as a trainer in CPR/First Aid a plus.
  • Ability to travel locally, when needed, to other YMCA locations in the Chicagoland area (city/suburbs) to facilitate training
  • Evidence of YMCA Leader competencies in prior experience or practice
  • Ability to meet physical requirements based on job description; The YMCA will accommodate reasonable accommodations for persons with disability.